Tag Archives: priorities

You’ve got questions, I’ve got answers…

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Because I’m perfectly comfortable being lazy and letting blog-worthy ideas come to me instead of chasing them down, I’m opting to respond to a question posted on my Facebook page in response to last night’s blog post. I’ll apologize in advance for the 24 hours delay in getting back to you, Jess, but I hope the fully formed response makes up for its less than timely delivery.

The question: What tools do you use to keep this list and how often do you go to it? And is that just the blog list? What about ideas for books and such? How do you keep track of everything when there is limited time to address any of it? Inquiring minds want to know.

The answer: Starting from the last part of your question, let me go on the record as saying dealing with limited time is the bane of my existence. I’m going to assume for purposes of discussion that I’m not alone in that sentiment. Between a day job, the blog, a couple of longer-term writing projects, and the other mandatory ephemera of life demanding attention, there is always more to do than there is time to do it. I try to keep this in check by an occasional ruthless culling of priorities. Every few months I physically make a list of everything I do as part of my day-to-day routine, rank order them, and then cut away as may at the bottom of the list as I can get away with eliminating.

This method has the unfortunate side effect of having sliced away most of what you might consider hobbies, unfortunately. It’s also led to a greater than reasonable volume of dog hair residing under furniture and in the photocarpets than I’m entirely comfortable with. Having, as I do, a fairly wide OCD streak, learning to accept that dust is unsightly but probably isn’t going to kill you has been a particularly difficult lesson to digest. I’m sure there are very good writers who find some other way of managing their time and getting it all done, but this is a method that works for me. Mostly. If you’re out there with kids or husbands or wives demanding attention, yeah, I’m not sure how you’ll make all that fit. Mercifully the only living creatures I’m responsible for are basically satisfied sleeping under the kitchen table while I do my thing.

Now when it comes to the meat of keeping track of ideas I try to keep it as simple as possible. I know there are a metric crapload of apps specifically designed for list making, but I tend to rely on something simple and understated – the Notes app that came installed on my phone. I chunk out the big ideas into either blog ideas or book ideas with one extra category left over specifically for issues I want to feature on Thursdays as part of What Annoys Jeff this Week. Since I usually have one or two other works in progress on hand at any given time, those generally have their own “note” as well so I can keep them segregated and avoid having a list so long as to make it functionally useless.

I refer to my lists fairly often, though some see more action than others. I try to add ideas as they come to me during the day or especially at night if I wake up with something that feels particularly important. As an aside, no matter what idea comes to you in the middle of the night, write it down so you can give it another look in the light of day. 3AM is a terrible time to make decisions about the virtue of half formed thoughts. Likewise, whipping out your phone in the middle of a deadly dull meeting to jot down the most unintentionally funny thought of the day is frowned upon. When I find myself in those circumstances, painfully separated from the electronic world, there’s no substitute for ye olde pen and paper (provided you transcribe the important parts over to your electronic filing system before your great ideas are lost to the shredder). I’ve lost more “good ideas” than I can imagine by simply assuring myself that I’m sure I’ll remember it later. The hard truth is there isn’t one chance in a hundred that you’re going to remember anything more than the fact that you had an idea that you neglected to write down.

The best and only advice I can give on any of this is to find a system that works for you and apply it mercilessly all day, every day. If you’re going to write five, six, seven times a week, it’s the only way I’ve come up with to even attempt to keep the pipeline full of new and semi-interesting ideas.

What Annoys Jeff this Week?

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1. When the Secretary of State of the United States of America resorts to calling out a 30 year old techno-geek to “man up,” I have fear for the future of American “diplomacy.” Setting aside my personal position on what Snowden did or didn’t do, it strikes me as something that’s simply beneath the dignity of the Secretary’s office. Maybe I just have a hard time thinking of Henry Kissinger or Madeleine Albright going on national television just to talk smack. Call me old fashioned, but I want my Secretary of State to be the clear, articulate, authoritative voice of America’s foreign policy. “Man up.” If that’s the best we can manage, the republic really might be lost.

2. Triage. It’s been a week of doing my best to prioritize a metric shitload of competing “very important” things to do. Now keep in mind, I have no actual idea if any of the decisions I’m making on the fly are right or not, but I’m making them. I’m just going to go with the policy of any decision is better than no decision and keep moving out until someone starts screaming at me. That should probably start any time now.

3. Gun Control. I’ve articulated this before, but it seems to bear repeating: A gun is just one another tool among the many others that man has devised. It doesn’t have a conscience. It doesn’t have intent, It’s a simple inanimate object. In the hands of someone who is trained and competent in it’s use, a firearm is the last, best line of defense for an individual. In the hands of a lunatic or criminal it magnifies their harmful intent. How an individual uses the tools at their disposal makes all the differences in the world. My real problem with most “control” advocates is they simply want to paint lawful owners and lunatics with the same broad “guns are bad” brush. Intelligent people on both sides can certainly have a difference of opinion, but until that dialog gets a hell of a lot more objective I will never give up my Constitutionally derived rights and I will never be silent on the subject.

What Annoys Jeff this Week?

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1. Side effects. We all know I’m a fan of better living through chemistry. The problem, of course is that in addition to what various chemicals do to keep you alive, they all come with some kind of side effect – an unintended consequence if you will. The side effect of Flexeril, apparently, is that it it keeps my eyes from focusing on fine details (such as words typed on a computer screen) and leaves me feeling in a constant state of “about to fall asleep.” Neither of these things lead to a happy or productive Jeff, and that’s not a recipe for better living. Still it’s a step up from some of the side effects I’ve read about like anal seepage, stroke, and death. Clearly with these things there’s a very, very fine line between medicine and poison.

2. The reward for good work. I’ve never understood why the reward for doing good work is getting the opportunity to do more work. Wouldn’t it make more sense to say something like “Hey, you did a bang up job on that last thing, so go ahead and take a knee and we’ll let some other schlub carry the water this time.” Of course that’s not how it works at all. It’s easier to find a good horse, ride it until it falters, and then beat it because it stopped. I might not have attended a big fancy ivy covered school of business, but I learned enough from my studies to know that personnel management model is rarely successful in the long run.

3. Guilt. I make a point not to bring the work home with me. Eight hours a day is bad enough without letting it bleed over into the rest of the day. By extension, I try to offer the job the same respect by keeping my personal issues at home. There’s some inevitable bleed over, though. Like today, for instance, when I feel an unreasonable sense of guilt for sitting here with the heating pad on and my feet up at a time of day when I would usually be at the office. Intellectually I get that I wouldn’t really be doing anyone any good sitting at my desk today when I can’t concentrate on anything that requires more than four or five consecutive minutes of thought. I’d be lying if I said I was going to enjoy this time off, but I’ll be doing my level best to get past the idea of feeling guilty for burning off my sick leave on a day when I’m not hacking and sneezing all over the room.

How I’ve misspent my time off…

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The world where days off are relaxing, restful, and leave you feeling recharged and ready to face the world is probably a complete fiction. Even on my slowest moving weekend, I don’t remember reaching the end of it and feeling particularly recharged. Productivity-HacksIf I’m lucky, the weekend means I’ve allocated an extra hour of sleep each day to the five or six I try to stick to during the week.

Even though the extra long, long weekend I’ve had is coming to it’s inevitable end, the best thing I can really say about it is it has been fruitful and productive. I won’t even make the pretense of it having been restful in the least. The last two days have been eaten up by organizing last year’s tax information and pulling together the even larger stack of paperwork needed refinance a home loan. Either one of those activities over a two day period would be enough to make a simple history major like me crazy, but running them simultaneously has left me feeling a bit like maybe the world getting hit by a meteor wouldn’t be so bad after all.

Sometimes I wish I was the kind of person who could just sit happily in front of the television and not have ideas that inevitably end up causing me to jump through inordinate numbers of hoops. I could just use one of the online tax services and let it go at that… but for a little more effort, I can squeeze every drop I’m owed back out of the system. The loan I have now is good enough… but I can better structure my debt using a new loan. I could just sit here and stare at the talking images, or I can try to churn out a few hundred more words of my own story.

For a guy who fundamentally thinks of himself as lazy, I’m not at all sure I’m doing it right. Surely I’d spend more time with my feet up and a lot less trying to cram 30 hours of “wanna do” into a 24 hour day.

Too soon?

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After driving to the office a few weeks ago only to find that they had closed for the day without giving much of any advanced notice, I’ve opted to go ahead and ignore official guidance (whenever it comes at all) and establish my own policy for when to come and go in craptastic weather. This morning, for instance, I made a showing at the office, but pulled the plug at 1000. I cleared the parking lot and the security gate in my usual 10 minutes. Twenty minutes later, official word came down that liberal leave was in effect. Maybe twenty minutes after that, they announced that post was closing for the day. 20,000 people immediately got in their cars and jammed the gate for the next hour. By the time people who waited for “the word” got their gear and headed out, I was already home sitting in my fuzzy slippers. It’ll end up costing me 2 hours of annual leave since they didn’t formally close until noon, but I’ll trade 2 hours of leave for not spending an hour or more sitting in traffic at the gate any time.

The moral of the story is that when it comes to my health, welfare, safety, and convenience, I’m taking the decisions out of the hands of “something corporate” and making them myself from here on out. Unless or until the decision-making improves, I’ll cheerfully trade my earned leave for some semblance of sanity in how things work. I may not always make the “right” decision, but by god I’ll always make one in a timely manner. Maybe I’m just too damned old and cynical to sit around waiting for permission when forgiveness is almost always available.

So, is it too soon to start agitating for a closure tomorrow? Or authorized liberal leave? That would work too.

The most wonderful time of the year…

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The week of Thanksgiving heralds the arrival of that most magical and wondrous time of year… and I’m not talking about Christmas with its faux joy, peace and goodwill towards people you otherwise can’t stand. I’m talking about the four weeks between the holidays when nothing gets done and everyone is busy burning off what’s left of their annual leave. In short: Thanksgiving marks the beginning of the long march towards the end of the year when there are fewer colleagues around asking reports, wanting to see slides, and generally pretending to be productive. It’s the time of year when the pretense of being productive falls away. Sure, that’s only because there are barely enough people around to keep the lights on, but beggars shouldn’t be choosers.

There are going to be plenty of people running around for the next month trying to put together pick up meetings or cram on one more “special project” before 2014 rolls in, but mostly even they know they’re putting on a show for the sake of appearances. I’d be hard pressed to find anyone who really thinks they’re going to be able to get anything significant accomplished at this time of year. That makes for a low key environment… and low key makes me exceptionally happy.

If I haven’t learned anything else from being a drone these last 11 years it’s that this time is fleeting. Before you know it, and well before you’re ready for it, we’ll be back to the full-on grind. So the advice from your kindly Uncle Jeff? Take some time. Slow your roll and remember that no one ever saved the universe with their PowerPoint slides. Even when you think what you’re doing is important, there are well over seven billion people on the plant who don’t care if you live or die.

Perspective, my friends, is everything.

Beautification…

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Walking out of the office yesterday, I couldn’t help but notice that six very classy eight foot by four foot, edge-lit LED, etched glass murals that had been installed while I built slides, scampered between meetings, and fought with our dysfunctional network. I immediately wondered how many man-hours of salary we gave up for that little beautification project. Then on second thought, I realized I don’t actually wonder about that. The answer would probably make my head explode.

What Annoys Jeff this Week?

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Note: Usually this space is reserved every Thursday for three of the week’s petty annoyances. Breaking with that tradition, tonight’s post features the one big annoyance we should all be feeling. Tonight I want to talk directly to the blogiverse about the problem with claiming victory.

I’ve seen a lot of articles, Facebook posts, and general commentary claiming last night’s vote to raise the debt ceiling and restart those parts of the government that remained shuttered as a victory. Some say it was a victory for Democrats, others the Tea Party, others hail it as a personal victory for Senator Cruz. They’re all wrong. Last night was no victory. All sides who claim victory are celebrating over ashes – the ashes of dysfunctional Congress, the ashes of a more than $17 trillion national debt, and the ashes of our apparent inability of the great American people to govern themselves at all, let alone do it effectively. Last night’s vote was a failure of our politics, not a victory.

Eventually there will be an unavoidable reckoning that government can no longer afford to do all things for all people. The sooner we make the hard decisions about entitlements, government overreach, and a bloated defense budget, the sooner we’ll have a real victory… but that will never be achieved by men and women who are satisfied holding their breath, stomping their feet, and congratulating themselves when they simply manage to turn the lights back on and kick the hard decisions down the road for another few months.

There must be a grand discussion of national priorities – and nothing can be held off the table. The sacred cows of the left and right must be equally available for slaughter. We, as a country, need to evaluate the role we want government to play in our lives and in the world and then budget and spend accordingly. In his message to Congress on December 1, 1862, Lincoln states, “The dogmas of the quiet past, are inadequate to the stormy present. The occasion is piled high with difficulty, and we must rise with the occasion. As our case is new, so we must think anew and act anew. We must disenthrall ourselves, and then we shall save our country.”

Lincoln didn’t save the Republican Party, the Democratic Party, the Tea Party, or the Toga Party. He saved the country. That’s serious work for serious people, not the work of the raving ideologs on the lunatic extremes. Still, it’s work that needs done. It’s work we must demand of those who claim to represent the people. It’s work that every American voice should cry out for today… that is unless we’re collectively satisfied with increasingly hollow victories and the slow descent of the nation to the status of a second tier power.

Busy and important…

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Imagine, if you will, ten grown adults in a room. All of them are very busy and important. You know this because they’re wearing ties. Ties are always the sign that you are a busy and important individual. They stare intently at the table before them covered with hundreds of sheets of colored paper, as if trying to divine the sanctified intent of the gods on Olympus. Big BoardAfter a brief bit of this intent staring, all the very important and busy grown adults spend the next 90 minutes alternately locked in conversations unrelated to their reason for being there in the room or attempting to stifle yawns and not look completely comatose.

There’s an 11th person in the room, though. He’s not wearing a tie (because he’s a well respected malcontent and cynic – and because no one bothered to tell him in advance that he was going to be part of this particular gathering). He’s the guy in the room whose sole responsibility is for making sure the PowerPoint slides being shown on the “big board” get flipped on time. That’s another way of saying that for almost two hours, his only responsibility in all the known universe is hitting the right arrow on a laptop keyboard more or less in time with the disembodied voices being pumped into the room over speakers.

I realize that being busy and important is most likely a full time job. Still, I think that in austere fiscal environment where we need to make every hour count towards something productive, maybe one of the other ten people in the room could have handled the hard work of being PowerPoint wrangler rather than calling in an 11th and making that his only mission in life. Of course that’s only true if we care about efficiency rather than personal convenience and giving the impression of being too busy and important to add even the most basic and undemanding of tasks to the hard work of sitting there trying not to fall asleep.

Value added…

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About six times today I heard the phrase “valued added.” Each and every time I heard it, I wanted to punch a baby in the throat. Look, maybe I should care about “demonstrating value added,” or team building, or joining hands and giving peace a chance, or whatever. All I’ve ever wanted to do anywhere was the best job I could within the confines the job itself placed on me. With those confines growing increasingly tighter week by week and month after month, we’re all going to have to get use to the idea that how we define “doing our best” is going to change for the worse.

Over short periods of surging to meet the unexpected, people have a remarkable capacity to do more than expected. In a pinch, they can even give the illusion of doing more with less. Most people, most of the time, want to contribute and do their part to make sure the trains run on time. Relying on that capacity as a long term “get well” plan, however, generally has consequences that are less than good. Under sustained pressure to perform above optimal levels and with diminishing resources with which to do it, even the best are going to pull up lame eventually. I can’t cite a scientific study that tells me this is true, but I’ve spent more years than I want to admit watching people and seeing how they respond under pressure.

The truth is some people just handle a high stress environment better than others. A few people might thrive on it, but the vast bulk of them are going to hit a wall, burn out, fade away, or otherwise just stop giving a good goddamn. That’s a dangerous place to be for any organization. The slippery slope from actually doing more to getting less is really more like falling off a cliff. One day everything will hum along at top speed and the next it’ll be in free fall towards the jagged rocks below.

I’d never argue that this is a universal truth, but it does reflect my personal observations based on a little more than a decade as a decidedly interested observer of bureaucratic processes. There are always options available and B does not always have to follow A in this case. Preventing this outcome requires someone with enough horsepower to drive a change and make it stick to realize there’s a problem and for them to do something about it. Unfortunately, my best advice is to not hold your breath waiting for that to happen unless you have some kind of weird workplace oxygen deprivation fetish.