We meet again…

I spent the morning starting to think about the next iteration of the project that over the last seven years has become the bane of my existence. I’d have rather spent the morning crushing my thumbs in my bench vice… but since I used up most of the last two weeks finding other things to do that could theoretically excuse the lack of progress on this particular project, I had a hunch the forbearance of those at pay grades above mine was nearing its end. 

We laid the 2020 version of this benighted event to bed back in June – all online and a shadow of the usual circus of a boondoggle we throw each spring. Maybe I had fever dreams that somehow it would never come back. More likely I had secret hopes that someone, somewhere would have realize that by being online we can get the same results without acres of “stuff” tacked on because everyone likes a party. 

But here we are, starting to gin up a 2019-style plan as if we have learned exactly nothing from this plague year. I won’t even pretend I’m in any way shocked… but I will say a two-month break from this mess wasn’t nearly enough.

What Annoys Jeff this Week?

1. Embedded links. We have you a nice, prettied up agenda. We even tucked the event links into the text of the document so it wasn’t a three line line long ugly-assed URL. But that doesn’t stop several hundred of you from not reading for comprehension and emailing that you can’t find the URLs. I mean how the hell hard is it to either click the embedded link directly or to right click and copy the link to paste it in your browser? Given that two thirds of your contemporaries managed to get it done without our help, I’m forced to conclude that one third of the total are just total mouth breathing wastes of space.

2. Podcasts. I haven’t deleted any social media friends as a result of COVID-19, protests, riots, or political affiliation but in the last week I’ve dropped a shit ton of podcasts that have vered way the fuck off topic. Everyone’s entitled to their position and perfectly free to use their platform to do whatever they want, but if I show up expecting insights on contemporary television and find deep dives on politics and current events, I’m out. I’m headed to my podcast list to avoid the general fuckery on television, not to find more of it. Hard pass.

3. Steady working. So far during the Great Plague, I’ve been steady working. I’ve missed my scheduled vacation and now the couple of days I usually take off immediately following the massive organizational vanity exercise that I’m nominally charged with carrying off every year. Yes, I’ve been working from home… but it’s still very much working and having my head in that space continually. Physically being back “on campus” these last few days just feels like heaping insult atop injury and it’s got me moody as fuck. Plague or not I think I’m going to need to start burning some days off that sweet, sweet pile of vacation time sooner rather than later.

EndEx…

Some will say I’m wrong, but for my money the happiest word in the English language, at least today, is EndEx.

Twelve months of bashing my head against the wall is now concluded – more with a whimper than with a bang. I’m fine with that. It means whatever cockups happened were transparent to anyone who didn’t know what should have happened. Ignorance truly is bliss for an audience.

So the big show is over for another year. Now we’ll unpack it, look at what didn’t work, and make recommendations for next year that we’ll all later ignore. The heavy lift is finished, but I’ve still got a few weeks of living left to do with it’s corpse.

Once it’s well and truly in the ground, it’ll be time to start planning for 2021. That effort usually kicks off in June – delayed this year because the Great Plague has delayed everything.

Every year someone cheerfully says, “Oh, we’ll tag someone else with this next year.” It’s a happy fiction, but organizational dynamics tell me that I won’t be relieved of this particular opportunity to excel except by retirement, resignation, or death. So I’ve got that to look forward to in the next few weeks too.

But today is EndEx for Big Event 2020. I’ll be savoring the moment for the next twelve hour or so before schlepping back to the office to deal with whatever fresh hell Outlook brought me overnight.

Getting on with it…

I started working on one particularly benighted project a year ago this month. It was supposed to be long over by now, but thanks to the Great Plague it lives on. It lives on and goes critical for two days starting tomorrow. It will either go well or it will crash and burn over those two days. I don’t see any obvious path to “it went ok.” 

By this time tomorrow we’ll know which path it’s taking… which is why I’m currently sitting here with a gin and tonic staring blankly at the back yard and occasionally tapping in a few words on my phone. We’ve reached the point now where there’s nothing left to do but show up and hope the thing unfolds the way it’s supposed to, that one or more of the key players don’t spaz out, and that the tech doesn’t suddenly, catastrophically fail.

There’s effectively nothing I can do about any of those issues now. Except wait and see how it all falls together or apart. 

I hate the wondering. I hate the waiting. Let’s get on with it and get it finished.

Peak bureaucrating…

So this week I’m engaged in something of a thought exercise. In one file, I’m continuing to develop, refine, and otherwise prepare a program of events suitable to feed and entertain 800-1000 guests. In another folder, I’m starting to build a list of what would go in to turning the whole thing off with little to no notice.

I’m planning for the success and demise of this particular product simultaneously. It’s like trying to hold two mutually exclusive thoughts in your head at the same time. It’s possible that I’m starting to smell colors and see music. It’s like I’m dangerously close to reaching Peak Bureaucrat… or possibly having a stroke. I won’t rule out either option at this point.

In any case, I’m now officially rooting for COVID-19 and the collapse of civilization. We had a good run, but it’s time to go.

Personally…

I think it’s adorable when someone calls me sounding apologetic and forlorn because they need to make a major change to one of the events managed by Tharp Parties and Events Ltd. (A division of Big Bureaucracy Productions).

Look, chief, we all work for someone. You answer to your bosses. I answer to mine. If yours and mine provide conflicting guidance and we can’t sort it out together, I have absolutely no problem pushing it up the chain for resolution somewhere at echelons higher than reality. Your bosses and mine are allegedly professional adults who should be more than capable of decision making when their staff can’t come to agreement.

Believe me when I tell you that if you come to me saying “I know this is going to blow a hole in the schedule, but my bosses don’t want to do A, B, or C,” I’m just going to shrug, pass the word to the next level up, and move on with the day. The chance of my taking it personally is precisely zero-point-zero.

You see, there are a limited number of hours in the day and I’ve only got so much energy to apply to whatever batshit crazy things happen during any given 24-hour period. I do my level best to wast as little of that time and energy on anything that is absolutely beyond my ability to control or even to exert influence upon.

So, you see, if you ever find yourself in a position of delivering me “bad news,” and I take it with what might generously be called ambivalence, know that it’s not exactly because I don’t care, but rather because even as you were speaking, I assessed the situation as being something well outside my scope and I’ve already made the decision to refer it to higher for further evaluation and action.

I’m nothing if not a man who recognizes his own professional limitations.

Back seat planner…

You all have probably heard of back seat drivers. You know, those pain in the ass people who ride along with you and critique everything from your speed to your turn management to the placement of your mirrors. The same thing happens when you plan a big event. You end up with a few (probably) well intentioned know-it-alls who want to understand every irrelevant detail of why things are happening the way they are. Back seat planners are the absolute worst… mostly because the answer to their endless litany of questions is either a) Provided in meetings they didn’t attend; b) Was a decision made at echelons higher than reality at an equal and opposite organization; c) An unplanned expedient measure executed on the fly with little or no prior coordination; d) Caused by someone who failed to follow guidance that everyone else clearly received; or e) A complete and total cockup caused by any number of both preventable and yet unforeseen circumstances.

It’s fun that anyone thinks I might exercise the all-knowing prerogatives of the Great and Powerful Oz… but the reality is that on a good day, I’m just keeping most of it together through the exercise of personal will and determination, decent relationships with a few of the other planners, and a complete willingness to call audibles on the fly and hope for the best.

No plan, you see, survives first contact. It’s a notion which you’d think people in this line of work would have a passing familiarity.

On the week before…

Next week will be my personal version of hell, featuring 12 hour days, 750 of my new best friends all crammed into one room, and having all the responsibility to make it go right, none of the authority to make any actual decisions, and every bit of the blame if the wheels fall off for any reason. If I were in any way in control of my own destiny this would basically be the very last thing in which I would ever knowingly engage. Yet, party planning sticks with me from job to job like some kind of Gypsy curse.

If next week is hell, this week is a strong contender for that title. It’s the week in which everyone who has been ignoring the impending arrival of hell week has their “oh shit” moment and realizes if they don’t do something they’re going to look like utter twatwaffles in front of a live studio audience. When I was teaching this was the part of the year when I got to tell students that no, they really were going to fail because they didn’t bother to do any homework. I’m told, however, that letting these people fail, regardless of how deserving they may be of it, is “unprofessional.”

It all means that in many ways I’m spoon feeding adult humans a lot of information that was previously made available in slides, and memos, and email, and through various and sundry face to face conversations. I’m paying for the same ground five or six times a day in some cases… and paying for the same ground over and over and over again makes Jeff very, very surly.

Whatever else may be in doubt this week, you can rest assured that behind this serene exterior is a stroke or heart attack just waiting for the right moment to strike me down.